BID/JOB ANNOUNCEMENT
CONTRACTS COORDINATOR
CHICAGO DEPARTMENT OF TRANSPORTATION
Number of Positions: 2
Salary: $85,524; Grade B-16
This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Under direction, coordinates and directs the preparation and processing of procurement contracts
for a city department, and performs related duties as required
ESSENTIAL DUTIES
* Directs and coordinates the preparation and processing of departmental contractual documents
(e.g., contracts, suborders, direct vouchers) for the procurement of goods and services
* Supervises and directs staff engaged in contract and payment processing activities
* Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and
conformance with City procurement policies and procedures
* Coordinates with the Department of Procurement Services to monitor minority/women-owned
business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals
* Reviews bids and proposals and makes award recommendations to the Department of
Procurement Services
* Prepares and processes contract revisions, amendments, and extensions
* Oversees the preparation and processing of vendor payments
* Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite
and troubleshoot contract-related problems
* Prepares various contract status and summary reports
* Supervises the maintenance of contract records and related documents
* Reviews and revises contract specifications for goods and services
* Monitors vendor performance to ensure compliance with contract terms and conditions
* Informs and instructs relevant parties (e.g., project managers, contractors, subcontractors,
delegate agencies) on current contract availability and contracting process requirements
Additional duties may be required for this position.
LOCATION: 2 North LaSalle, Ste 1020
HOURS: 8:30 am - 4:30 pm, Monday - Friday
THIS POSITION IS IN THE CAREER SERVICE.
MINIMUM QUALIFICATIONS:
Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
NOTE: You must provide your transcripts or diploma/degree at time of processing, if applicable.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.
Preference will be given to candidates possessing the following:
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59 pm CDT on Monday, May 20, 2024.